Our Plan for a Safe Transition to Reopening

Important Update: July 3, 2020

New Public Health Advisory Levels and Revised Reopening Plan

Yesterday, Governor Dewine, issued a new Public Health Advisory System in the State of Ohio.  This system is based on seven indicators to determine four levels of public emergency response including new cases per capita, sustained increase in cases for 5 day period, the proportion of cases that are not congregate cases, sustained increase in ER visits for 5 day period, sustained increases in COVID hospital admissions, and ICU bed capacity.  

For all alert levels, the basic precautions should be followed: temperature recording and COVID screening for all, handwashing, sanitizing surfaces frequently, wearing face coverings, maintaining physical distancing.  CCHS must ensure that all employees are adhering to these precautions while at any work site.

YELLOW: ALERT LEVEL 1: A county has triggered zero or one of the seven indicators, and there is active exposure and spread.  All should follow current health orders.

ORANGE: ALERT LEVEL 2: A county has triggered two or three of the seven indicators, and there is increased risk of exposure and spread.  Response: Exercise high degree of caution and follow current health orders.

RED: ALERT LEVEL 3: A county has triggered four or five of the seven indicators, and there is very high exposure and spread. Risk is very high. Response: Ohioans should limit activities as much as possible. Wear a mask when you go out.  Follow current health orders.

PURPLE: ALERT LEVEL 4: A county has triggered six to seven of the indicators, and there is severe exposure and spread. Response: Stay home as much as possible.  Only leave home for essential supplies/services.  Follow all health orders.

As of Thursday afternoon (yesterday), seven counties are at Level 3 (Red) across Ohio. Those counties include Trumbull, Huron, Montgomery, Butler, Cuyahoga, Hamilton, and Franklin.  Franklin is quickly approaching Level 4 per the data. Therefore, CCHS has revised our reopening plan and made adjustments to office space planning based on the alert system.

Please review the revised reopening plan below and familiarize yourself with these changes.

Thank you, and remember, we are in this together!

Revised Reopening Plan: Updated July 3, 2020


As Ohio begins the process of reopening, we know that many of you have questions about what that means for CCHS. 

We have worked diligently to create a Reopening Transition Plan that gives us the opportunity to continue inspiring life journeys, takes into account the unique nature of each program and service area, and most importantly ensures the health, safety, and well-being of everyone involved.

Below you will find a summary of our overall plan as well as brief summaries of the plans for each program and service area. For specific details, we encourage you to read our full Reopening Transition Plan.

General Protocols in Place Organization-Wide

In order to protect the health and safety of everyone, the following protocols will be in place organization-wide through at least the end of June:

  • Visitor restrictions (*see plan for details)
  • Screening and temperature checks for everyone
  • Facial coverings
  • 10 people or less per section of building
  • Deep sanitation of spaces and surfaces
  • No communal dining spaces / break rooms
  • Daily reporting of all symptoms, suspected cases, people tested, and test results for all cases (staff and individuals)
  • Strict social distancing – everyone must maintain 6 foot distancing or if unable use a safety rated barrier in-between
  • Limit community travel (*see plan for details)
  • No in-person events or meetings with more than 10 people (use virtual options whenever possible)
  • Modified Office/Remote Work Plan in place (*see plan for details)
  • Hazard pay for staff working in homes with a positive case (while in quarantine)
  • Dedicated CCHS COVID Hotline (1-740-804-3131) – for any staff or individual COVID-related concern, symptom reporting, communication with Health Dept, etc.
Park West Court Apartments & Johnstown Rd. ICF

The Ohio Department of Health orders related to Intermediate-Care Facilities are still in place, and the plans for Park West and Johnstown reflect these restrictions.

  • Visitor Restrictions
    • All visits are still restricted to virtual only
    • Following the lifting of these orders Park West will be utilizing a controlled visitation room for pre-planned one-on-one visits.
  • Medical and Counseling Appointments
    • Tele-health/virtual options whenever possible (*see plan for details)
    • Visits from in-home providers are allowed provided they pass the screening process and adhere to strict health and safety protocols
  • Community Experiences
    • Not permitted through end of May
    • In June, outdoor-based community experiences will be permitted (*see plan for details)
  • Adult Day/Vocational Habilitation Service Participation
    • Not permitted at this time due to ODH order
    • Following the lifting of these orders, individuals and their teams will work together to complete the DODD Risk Assessment to weigh benefits and risks of returning
Supported Community Living

While not included in the order governing ICFs, all Ohioans, including those we support in their own homes, are still under Governor DeWine’s Stay Safe Ohio order until at least the end of May. Here’s what that means for SCL:

  • Visitors
    • All visits are still restricted to virtual only
    • Beginning in June, outdoor visits will be permitted (*see plan for details)
  • Community Experiences
    • Not permitted through end of May
      • Except for walks/exercise in own neighborhood (*see plan for details)
    • In June, essential community experiences (as defined by team) will be permitted (*See plan for details)
  • Grocery Shopping and COVID Supplies
    • Grocery shopping will be done by SCL administrative staff and delivered to each home
    • Staff will continue to utilize the COVID Supply Request form for any needed PPE, sanitizing supplies, emergency food, etc. Orders will be filled and delivered to each location.
  • Adult Day/Vocational Habilitation Service Participation
    • Our team will work with the county board and individual teams on completion of proper risk assessments, transition plans, and DODD provider assurance forms.
      • No one is to return until the planning process outlined by DODD is completed and approved with instructions from Program Director.
      • ADS/VH and transportation provider must meet and share detailed plans as to how they are meeting the DODD regulations issued May 8th, 2020.
  • Medical and Counseling Appointments
    • Tele-health/virtual options whenever possible (*see Reopening Transition Plan for details
    • Visits from in-home providers are allowed provided they pass the screening process and adhere to strict health and safety protocols
  • Medications
    • All medications will be delivered to the home directly or by an SCL administrative staff member
Career, Activity, & Community

Because of the unique nature of this program and its many community-based activities, the way services are delivered at Career, Activity, & Community will be different, perhaps for an extended period of time. Here’s what we are planning:

  • Adult Day and Vocational Habilitation Services

    • All decisions about returning to CAC will be made through a team process.
      • For those who choose to return, we will work with teams to complete risk assessments and provider assurance forms and submit to DODD and county board for approval
    • Based on what works best for each individual, CAC will begin to provide services using one of the following models:
      • One-on-One in-home support (and/or up to 4 individuals living in same house)
      • One-on-One individual employment support for those who have met criteria for returning to work
      • On-the-Go community-based small groups
      • Dirt Devils Gardening Group (weather permitting)
  • Career, Activity, & Community Building
    • The CAC building will remain closed through the end of June
    • The AcessABLE Community Garden will be open, but limited to a maximum of 10 people
      • A separate, designated bathroom will be available
  • Nursing Services
    • Nursing services will not be available during the building’s closure
  • Transportation
    • One-on-one transportation will be used whenever possible
    • On-the-Go’s will be limited based on vehicle space and our ability to meet all applicable health and safety guidelines
Open Door Art Studio & Gallery

Open Door also poses unique challenges as we transition to reopening. With the physical building still being used as a Pandemic Childcare Center, we have gotten creative with our plan to support our artists.

  • Adult Day and Vocational Habilitation Services
    • All decisions about returning to Open Door will be made through a team process.
      • For those who choose to return, we will work with teams to complete risk assessments and provider assurance forms and submit to DODD and county board for approval
    • Based on what works best for each individual, Open Door will begin to provide services using one of the following models:
      • One-on-one, in-home arts-based instruction and support
      • Community-based, small groups participating in outdoor art adventures (beginning in June)
      • Based on interest and need, may offer virtual arts-based instruction and support
    • Transportation
      • No transportation will be provided until June
      • In June, transportation for community-based groups will resume, but will be limited based on vehicle space and our ability to meet all applicable health and safety guidelines
    • Gallery
      • Open Door Art Studio’s Gallery will remain closed until the Pandemic Childcare Center is no longer needed
    • Exhibitions and Events
      • No in-person exhibitions will take place through at least the end of June
      • Virtual exhibitions and online sales will be available through our website’s online store.
        • Local delivery will be available, and shipping will be available for works on paper
CCHS at UCO Industries

Since the shutdown of the Honda plant in March, we have been working with UCO Industries, the Union County Board, and DODD on a plan to ensure the health and safety of individuals and our staff upon their return to work. Here’s what that will look like:

  • Adult Day and Vocational Habilitation Services
    • All decisions about returning to work will be made through a team process.
      • For those who choose to return, we will work with teams to complete risk assessments and transition plans for submission to DODD and county board for approval
    • Based on the needs of each individual, CCHS will resume limited services on May 27th for individuals who have received approval to return to work 
  • Transportation
    • Transportation will resume on May 27th, but will be limited based on vehicle space and our ability to meet all applicable health and safety guidelines
  • Art Services at Rev 36
    • No art services will be available through at least the end of June
  • Facial Coverings
    • Everyone (individuals, staff, visitors) will be required to wear a face mask and eye wear/face shield
Isolation and Quarantine Center

The isolation and quarantine center that was constructed in the Career, Activity, & Community building will remain open and available for use if needed until at least the end of June.

We know that is a lot of information to digest, so If you have any questions, please don’t hesitate to contact us!

Thank you!